INKSCAPE

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2019 Hackfest Saarbrücken Sponsorship

Resolution:

Inkscape will reimburse travel expenses for individuals attending the hackfest and Libre Graphics Meeting in Saarbrücken, Germany in May 2019.

This covers transportation, lodging, and food costs following the reimbursement rules specified by the Software Conservancy.

The board will sponsor a dinner out for Hackfest attendees and their guests for up to 300 € total. (If the number of confirmed attendees exceeds 10, the board may increase this amount in a future vote.)

The event host will ensure there are snacks and beverages, and procure other incidentals as needed for attendees. They will be reimbursed for up to a total of 100 €.

Proposal:

Voting is needed on funding for sponsorship of attendees at the Saarbrücken Hackfest planned for May 2019.

1. Travel Sponsorship to Saarbrücken, Germany.

• a. Reimburse pre-approved attendees (TBD) for up to a flat amount of $2000 per person.
• b. Reimburse using the ranked system used for the Boston hackfest.
• c. Reimburse with open ended limits to extent permitted by Software Conservancy policy.
• d. Other: _______
• e. No, do not fund.

2. Board-sponsored Dinner. The Inkscape Board will fund a dinner out for Hackfest attendees and their guests. An estimated 10 people averaging 30 € each gives a budget of 300 €.

• a. Yes, for estimated cost of up to 300 €.
• b. Recommend a change: ___________
• c. No, do not fund.

3. Refreshments. The event host will ensure there are snacks and beverages, and procure other incidentals as needed for attendees. An estimate of 10 attendees * 2 days * 5 € suggests a budget of 100€.

• a. Authorize reimbursement of up to 100 € to the event host for snacks, beverages, and other incidentals relating to the event hosting.
• b. Authorize a different amount: _______
• c. Do not authorize reimbursement for refreshments

Votes:

Background:

The Libre Graphics Meeting will be held in Germany in May. We wish to also hold a 2-day hackfest preceeding it. Travel grants will be provided to attendees of these events.

The exact list of approved attendees will be determined separately. We anticipate attendance in the 10-15 person range. A listing of prospective invitees is available at: http://wiki.inkscape.org/wiki/index.php/Hackfest2019_Saarbr%C3%BCcken_Attendees

Further details about the hackfest are available from http://wiki.inkscape.org/wiki/index.php/Hackfest2019_Saarbrücken